Contribution in this article by Lisa A. Magill, Esq. BCS (Kaye Bender Rembaum, P.L.) | from HOALeader.com
An HOAleader.com reader asks: “We’re a Minnesota HOA in our third year. Our board elections are next week, and I’m running for an open seat. Our property management company has sent two emails to homeowners ‘strongly encouraging’ homeowners to send their proxies to the property manager to ensure a quorum. Of the 67 homes, last year 45 were represented at the annual meeting, so a 10 percent quorum of 67 isn’t much of a concern this year.
Here’s the text of what the property manager sent today: ‘This is a reminder that the 2025 Annual Meeting is quickly approaching on 11/5/2025 at 6:30 PM. If you are unable to attend, please fill out the attached proxy to (email address was in this place) (please include proxy in the subject line) or by one of the other options listed at the bottom of the proxy. If you have already returned your proxy, thank you for participating in your annual meeting! We strongly urge homeowners to send in their proxy, as this helps the association meet the required quorum.‘
Candidates aren’t announced until homeowners arrive at the annual meeting. Therefore, when a homeowner submits a proxy, there isn’t a way for them to know who’s running. Our governing documents are silent on how proxies are handled.
Read the rest, including contributions by Lisa A. Magill, Esq. BCS…
