Legal Assistant in Palm Beach Gardens

Our Palm Beach Gardens office is actively seeking a Legal Assistant to join our thriving and growing law firm.

Benefits available the first of the month after 60 days of employment. Matching 401k after one year of employment with entry dates of January and July. Pay: $28.00 per hour.

Must live within reasonable commute to Palm Beach Gardens. This is an in-office position!

Requirements:

Proficient in Microsoft Office, with strong typing, proofreading, and grammatical skills. Highly organized and detail‑oriented, able to work efficiently in a fast‑paced environment to keep processes moving smoothly.

Key Responsibilities include but are not limited to:

• Exhibit strong written and verbal communication skills; highly detail‑oriented, organized, and effective in a team environment.
• Answer and route incoming calls, provide information, and take accurate messages.
• Order, organize and bind Condominium and Homeowner Association Declarations.
• Prepare letters, notices, amendments, and contracts.
• Prepare Annual Meeting packages.
• Ensure our client contracts are always up to date.
• Open, and electronically file incoming mail and related materials for assigned attorney’s.
• Manage the attorney’s daily, weekly, and monthly calendar and deadlines.
• Set tickler/reminders for various follow ups.
• Schedule Zoom and in‑person meetings and prepare necessary meeting documents.
• Open new files in the Document Management Software and maintain accurate documentation as well as hardcopy files.
• E-file documents in various counties.
• Locate and attach relevant files for correspondence requiring responses.
• Maintain organized paper and electronic filing systems.
• Journal emails and documents in the Document Management Software.
• Make copies and support general office document preparation.
• Perform transcriptions, proofreading, filing, billing entry, and postage processing (stamps.com).
• Follow established workflows and track daily tasks.
• Interact professionally with court staff, clients, property managers, and opposing counsel.
• Assist with seminar preparation and attend seminars as needed.
• Perform additional tasks as needed.

Click the button below to apply. You will be instructed to email your resumés directly to Jeff Rembaum. When emailing your resumés, be sure to “CC”: Trisha@KBRLegal.com